Wellhead Upgrades

< Return to Rebates

Application Forms

• Information Sheet
• Pre-approval Application
• Claim Form

FAQ's

• Wellhead Upgrades - Frequently Asked Questions

Who Can Apply

This rebate program is available to all residential landowners with a private domestic well in the RDN, including electoral areas (A, B, C, E, F, G, H) and member municipalities (Nanaimo, Lantzville, Parksville, Qualicum Beach).

Eligibility

• Each private domestic well is eligible for one (1) rebate over the lifetime of the program. Only property owners are eligible to receive the rebate. Secure well cap, well casing stick-up, and surface seal upgrades can be completed on one well.
• The rebate is available on a first-come, first-served basis. Once funds are exhausted, the program will be finished for this year.
• Well upgrades must be completed by a qualified well professional (Qualified Well Driller or Qualified Well Pump Installer) certified by the province of BC with a valid ID number, except for some well cap replacements and upgrades to dug wells under 15 meters (50 feet) in depth. Complete lists of qualified well professionals are linked below.
• All work must be completed and documents submitted between January 1 and December 15, 2024.

How To Apply

All documentation, forms, photos, and invoices, can be sent electronically to waterstewardship [at] rdn.bc.ca (waterstewardship[at]rdn[dot]bc[dot]ca) or by mail/in person to Attn: Drinking Water & Watershed Protection, Regional District of Nanaimo, 6300 Hammond Bay Road, Nanaimo, B.C., V9T 6N2.

Step 1: Submit Pre-approval Application

1. Complete the Pre-approval Application form, including a description of the upgrade(s) to be completed.
2. Submit with the pre-approval form "before" photo(s), including the wellhead requiring upgrade(s), and clearly demonstrating deficiencies of any of the components described. Ensure to include a form of reference in the photos that identifies the wellhead (i.e. include part of your home or pump house in the photo).

Optional

Team WaterSmart offers WellSmart Workshops, visit www.rdnwellsmart.ca for workshop dates. Registration is recommended; attendance is free.

Step 2: Completion of Qualifying Work

Pre-approved applicants will have the maximum value of each pre-approved category set aside for them (up to $650). Upon receiving written approval from the RDN, the applicant will have 90 days to complete the upgrade(s) and submit their Claim Form to receive the rebate. Pre-approval expires 90 days after the confirmation letter is issued. Contact the RDN (waterstewardship [at] rdn.bc.ca (waterstewardship[at]rdn[dot]bc[dot]ca) or 250-390-6560) to request an extension.

ALL WORK COMPLETED ON DRILLED WELLS MUST BE PERFORMED BY A REGISTERED QUALIFIED WELL PROFESSIONAL (Qualified Well Driller or Qualified Pump Installer) WITH A VALID IDENTIFICATION NUMBER (with the exception of some well cap installations and work completed on a dug well that is less than 15 meters in depth). IN ORDER TO RECEIVE THE WELLHEAD UPGRADES REBATE ALL WORK MUST MEET PROVINCIAL BEST PRACTICES (see Resources below).

Step 3: Submit Your Claim Form

The final document submission must occur within 90 days of the applicant's pre-approval notification and include:

1. Receipt(s) and/or invoice(s) marked PAID, including DATE and ITEMIZED purchase details.
2. Photo(s) of the wellhead upgrade(s) at the address indicated, clearly showing it is the same well shown in previously submitted "before" photos.
3. Completed Claim Form.

Allow up to 6 weeks for processing and payment.

TIP: If your well does not have a provincial ID Tag and/or your well information has not been submitted to the BC WELLS Database by your well driller, the previous homeowner, or yourself, register your well now! Why? Click here

Resources

• Submitting Well Records
• RDN wellSMART Education Program
• Bureau Veritas (BV) Labs (Courtenay)
• MB Labs (Sidney)
• Island Heath - Drinking Water (Vancouver Island Health Authority)
• BC Ministry of Environment - Information for Property Owners
• BC Ministry of Environment - Well Registration Form
• BC Ministry of Environment - Groundwater Protection and Sustainability
• BC Ministry of Environment - Provincial Wells Database
• BC Groundwater Association - Groundwater Protection Regulation Handbook **NEW**
• Inspect the condition of your well - Water Well Stewardship Checklist
• Brochure - BC Groundwater Protection Regulation (what private well owners should know)
• Brochure - Best Practices for Dug Wells
• Brochure - Upgrading Wells in Pits
• Handout - BC Best Management Practices for Decommissioning Water Supply Wells
• RDN Rural Water Quality Rebates - Well Water Quality Testing Rebate

If you have any additional questions, please call 250-390-6560 or email waterstewardship [at] rdn.bc.ca (waterstewardship[at]rdn[dot]bc[dot]ca).