Appearing as a Delegation
Updated on May 05, 2021
Appearing as a Delegation
All delegations requesting permission to appear before the Board or its Committees are required to submit a written request including the presentation topic, an executive summary, and the specific action being requested of the Board or Committee.
- Electoral Area Services Committee Meetings are generally held on the Thursday prior to Committee of the Whole meetings at 1:00 p.m.
- Committee of the Whole Meetings are generally held on the 2nd Tuesday of the month at 1:00 p.m.
- Regular Board Meetings are generally held on the 4th Tuesday of the month at 1:00 p.m.
Meetings of the Board, CoW, and EASC take place in Board Chambers, in the RDN Administration Building, 6300 Hammond Bay Road, Nanaimo, BC, are open to the public, are webcast using live streaming video technology and recorded for video-on-demand access for subsequent viewing.
In order to appear as a delegation before the Board or one of the RDN Committees, please click on the Request to Appear as Delegation link below and fill out the electronic form. Remember to click the ‘Submit’ button at the bottom of the page.
Each delegation will be provided up to five (5) minutes to a make a presentation, unless otherwise determined by the Chair. Additional time will be allowed for members of the Board or Committee to ask questions of the delegation.
Requests to appear as a delegation on an agenda item must be received no later than 24 hours prior to the scheduled meeting.
Requests to appear as a delegation for an item not on the agenda must be received at least seven (7) working days prior to the scheduled meeting.
Delegations speaking to items on the agenda will be placed at the item on the agenda. Delegations speaking to items not on the agenda will be placed later in the agenda, following business related to Bylaws. However, this does not apply to Committee meetings (delegations at Committees speaking to non-agenda-related items will be placed at the start of the agenda).
Audio/visual presentations may be submitted until 11:00 am on the day of the meeting. A remote control will be provided to you at the meeting for you to control your slides/images, and it is recommended that you arrive 10 minutes in advance to check in with technical support staff.
Please refer to the RDN's "A Guide for Delegations to the Regional District of Nanaimo Board" to learn more about delegations, formalities during meetings, format of meetings, and presentation requirements.
Please see "Regional District of Nanaimo Board Procedure Bylaw No. 1754, 2017" Section 17 for additional rules on delegations.
Disclaimer: By submitting a delegation request you acknowledge and understand that the meeting at which you wish to speak is a public meeting and by speaking at these meetings you are consenting to disclosure of any personal information made evident through your speech or presentation materials. Personal information may include your image, name, address and personal opinions. Individuals presenting to the Board are requested to respect third-party information by not disclosing others personal information without their consent. You are also asserting that the presentation is in compliance with the Federal Copyright Act, and grant the RDN license to publish these materials.
Personal information collected through delegation requests is protected in accordance with the Freedom of Information and Protection of Privacy Act, and will only be used by authorized staff for contact purposes
For additional information, or to submit a delegation request in person, mail, or by fax, please contact Legislative Services at 250-390-4111 / toll free: 1-877-607-4111, 6300 Hammond Bay Road, Nanaimo, BC, V9T 6N2, fax: 250-390-4163 (if faxing please call or email to confirm).