Parks Filming Permit Application Form

1. Applications

1. In order to obtain approval for filming on locations which involve Regional District of Nanaimo park properties, an application must be made to the Regional District of Nanaimo parks office. 

2. Any filming involving extraordinary requirements (e.g., stunts, special effects) should be submitted for approval at least 3 (three) weeks in advance. The application will be circulated to appropriate Regional District of Nanaimo departments if required, which will provide input and assistance to ensure that the needs of both the production company and the Regional District of Nanaimo are satisfied.

3. The production company must complete a Regional District of Nanaimo Parks Filming Application Form and Hold Harmless Agreement. The application form must include sufficient detail to identify the requirements of the production company and must include dates and names of individuals responsible for the filming.

2. Liability Insurance

1. It will be the responsibility of the production company to submit all required insurance documents with the Regional District of Nanaimo Parks Filming Application prior to the commencement of filming activities. 

2. The applicant shall obtain and maintain until filming is complete commercial general liability insurance that names the Regional District of Nanaimo as an “Additional Insured". This policy must also include a limit of at least $5 million (in Canadian funds) and provide: 

   1. that the Regional District is protected notwithstanding any act, neglect or misrepresentation of the named insured;
   2. that it is primary and non-contributing with respect to any policies carried by the Regional District of Nanaimo and that any Regional District of Nanaimo policy of insurance is excess coverage’ and 
   3. that all rights of subrogation or recourse against the Regional District of Nanaimo are waived.

The Regional District’s Manager of parks Services may, in the Manager of Parks Services’ sole discretion, require the applicant to provide further liability insurance from time to time.

3. Deposit

1. A damage deposit will be established by the Regional District of Nanaimo. The amount will depend upon the specific nature of the film project, location, etc.

2. Deposits are required to cover any potential damage to Regional District of Nanaimo facilities, equipment, landscape etc.

3. Deposits will be submitted to the Regional District of Nanaimo Recreation and Parks Office or designate in the form of cash or an automatically renewing letter of credit satisfactory to the Regional District of Nanaimo’s Manager of Parks Services.

4. Deposits, or the remaining portion thereof, will be refunded upon completion of filming activities based on an inspection by the Regional District of Nanaimo. 

5. Any required repairs, clean up, restoration, ect. Will be undertaken by the production company. If the Regional District of Nanaimo deems repairs or restoration unsatisfactory the production company will remediate to the satisfaction of the Regional District of Nanaimo and deduct the costs of doing so from the deposit.

4. Fees and Charges

1. All fees associated with filming are based on cost recovery plus applicable taxes and administrative charges for the services provided by the Regional District of Nanaimo.

2. Necessary fees must be submitted to the Regional District of Nanaimo Recreation and Parks Office at least one working day prior to undertaking filming.

Special Use Category 2 Filming, audio or video recording and photography

Minor means no temporary disturbance of other park users or natural park features. 

Major means normal park uses or access by others will be temporarily disrupted or restricted or some natural park features or facilities will be disturbed.